GDPR – Updated Privacy Policy

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Privacy Policy

 

A new law effective from 25th May 2018 will provide further clarity over how personal information is managed by businesses.

It is called the General Data Protection Regulation (GDPR) and this will replace the current Data Protection Act.

The new rules mean Christopher Michael Ltd, like other businesses in the UK, will be making sure that we are clear about how we handle your data.

We are committed to protecting your personal data and this Privacy Policy describes how we collect and use personal data and provides information about clients’ rights.

ABOUT US

Christopher Michael Ltd is an accountancy, auditing and tax advisory firm. We are registered in England and Wales as a limited company under number 05858660 and our registered office is at 26 Station Road, New Barnet, Herts, EN5 1QW.

For the purpose of the GDPR and this notice, we are the ‘data controller’. This means that we are responsible for deciding how we hold and use personal data about you. We are required under the GDPR to notify you of the information contained in this privacy notice.

 THE TYPE OF DATA WE COLLECT

Personal Data is any information about an individual from which that person can be identified. Our policy is to collect only the personal data necessary for the purposes agreed and generally, we collect this data from clients. We may collect and use the following types of data:

  1. Identity Data – first name and surname, National Insurance number
  2. Contact Data – Address, telephone number and email address
  3. Business Activities including any financial related information
  4. Information we receive from other sources, such as publicly available information or information provided by your employer
  5. Professional Data – any information collected during the course of the provision of our services.

HOW WE COLLECT PERSONAL DATA

We generally collect data directly from clients. This may be provided during meetings, over the telephone, by email or via the post, or from publicly available sources.

HOW WE USE PERSONAL DATA 

We may process your personal data for purposes necessary for the performance of our contract with you and/or with your company and to comply with our legal obligations.

We may process your personal data for the purposes necessary for the performance of our contract with our clients. This may include processing your personal data where you are an employee of our client.

We may process your personal data for certain additional purposes with your consent and in these limited circumstances where your consent is required for the processing of your personal data then you have the right to withdraw your consent to processing for such specific purposes.

 We may process personal data for the provision of professional services including:

  1. Payroll services
  2. Audit services
  3. Accounting services
  4. Taxation services
  5. And complying with legal, regulatory and professional obligations

DATA RETENTION

 We keep personal data processed by us for as long as considered necessary for the purpose for which it was collected and as required by applicable law or regulation.

YOUR LEGAL RIGHTS

 You have rights under data protection laws in relation to your data. Under certain circumstances, you are able to:

  1. Request access to your personal data.
  2. Request correction, erasure, restriction or cessation of processing of your personal data.
  3. Request transfer of your personal data to other organisations.
  4. Withdraw consent to how their data is processed.

 CONTACT US

 If you have any questions regarding this notice or if you would like to speak to us about the manner in which we process your personal data, please email M Michael at mm@christopher-michael.co.uk or call us on our telephone number 0208 449 8919.

Making Tax Digital

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Making Tax Digital (MTD) is the government’s initiative to make it easier for individuals and businesses to get their tax right and keep on top of their affairs by moving to a fully digital based tax system.
Every individual and business, including landlords will have access to their own digital tax account. This means that all taxpayers will be required to record their business-related transactions digitally using MTD compliant software and to access their tax accounts online to find out their liabilities and to make payments. The yearly tax returns will become a thing of the past and taxpayers will have to move on to quarterly submissions.
This aim of this system overhaul is to make the HMRC one of the most digitally advanced tax administrations in the world, and to make it easier for customers to comply.
The timeline for implementation is:
From the tax year 2019/2020 digital submission is:
• Mandatory for VAT for all VAT registered businesses with a turnover above the VAT registration threshold (£85,000).
• Optional for VAT registered businesses with a turnover below the VAT registration threshold (£85,000).
From the tax year 2019/2020 digital submission is:
• Mandatory for income tax and corporate tax (as appropriate) for all businesses (including landlords) with a turnover over the VAT registration threshold (£85,000).
• Optional for businesses (including landlords) with a turnover below the VAT registration threshold (£85,000).

General Data Protection Regulation (GDPR)

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The General Data Protection Regulation (GDPR) is the European Union’s new legislation to protect the personal data of EU citizens. It will come into force from 25 May 2018.
The Data Protection Act (DPA) was written over 20 years ago and has clearly become out of date considering recent technological advances.
The GDPR has been written to keep pace with the modern technological landscape and is more extensive in scope than the DPA. It extends the data rights of individuals and requires organisations that hold personal data to develop policies to protect all personal data held.

Businesses that hold personal data must:
• Be transparent in their use of such data
• Only use the data for the purpose for which it was acquired
• Hold the minimum level of data required to fulfill the objective
• Destroy the data once the purpose for which it was acquired has been fulfilled
Non-compliance can result in serious fines of up to 4% of turnover.